Warehouse | Shop Administrator - (Carrollton)

Position The Warehouse Inventory Coordinator is responsible for maintaining accurate inventory records, organizing warehouse documentation, and ensuring all materials are received, stored, transferred, and tracked with a high level of accuracy. This position requires an individual who is highly organized, detail-oriented, self-motivated, and capable of managing multiple priorities while maintaining accurate records and supporting daily warehouse operations.Receives and records new inventory as it is delivered; inspects and stores it according to policy. Essential Duties and Responsibilities • Receive, inspect, verify, and accurately record incoming inventory and materials according to company procedures. • Organize, file, and maintain inventory documentation, receiving records, transfer paperwork, and supporting documentation in both electronic and paper filing systems. • Conduct routine physical inventory counts, cycle counts, and annual inventories; compare findings with system records and investigate and reconcile discrepancies. • Maintain accurate inventory records by ensuring all transactions are entered promptly and correctly into inventory management systems. • Replenish warehouse stock as needed to maintain appropriate inventory levels. • Ensure all inventory is properly labeled, organized, and stored in designated warehouse locations for easy identification and retrieval. • Coordinate and schedule the movement of materials between warehouse locations, job sites, and departments while maintaining complete documentation. • Prepare materials for delivery and ensure transfers are completed accurately and on schedule. • Work closely with shop mechanics and operations personnel to ensure materials, parts, labor, and equipment costs are accurately allocated to the appropriate projects and cost centers. • Monitor inventory usage, identify trends, and proactively communicate shortages, overstock situations, or discrepancies. • Assist in developing and improving warehouse organization, inventory control procedures, and operational efficiencies. • Monitor inventory-related expenditures and recommend corrective actions when necessary. • Maintain clean, organized, and audit-ready warehouse storage and filing systems at all times. • Ensure compliance with company operating procedures, inventory controls, and safety policies. • Troubleshoot routine inventory or equipment issues and escalate concerns when appropriate. • Perform additional duties as assigned in support of warehouse and operational functions. QualificationsCompetencies/Skills • Exceptional organizational and time management skills. • Highly detail-oriented with the ability to identify discrepancies and maintain accurate records. • Self-driven with the ability to work independently and take initiative without constant supervision. • Strong filing and document management skills with the ability to maintain organized physical and electronic records. • Demonstrated ability to prioritize multiple tasks while meeting deadlines. • Excellent verbal and written communication skills. • Strong problem-solving and analytical abilities. • Ability to anticipate operational needs and proactively resolve issues. • High level of integrity and accountability when handling inventory, documentation, and company assets. • Strong computer skills, including Microsoft Office applications and inventory management software. • Accurate data entry skills with a high level of attention to detail. • Ability to collaborate effectively with warehouse personnel, mechanics, project managers, and administrative staff. • Ability to adapt to changing priorities in a fast-paced environment. • Bilingual (English/Spanish) preferred. Education • High School Diploma or GED required. Experience • Minimum of six months of warehouse, inventory control, manufacturing, logistics, or distribution experience required. Job Posted by ApplicantPro