JOB SUMMARY:
The Warehouse, Shipping & Receiving Lead coordinates and leads day-to-day
warehouse, shipping, receiving, inventory control, and material-handling
activities. The position is accountable for maintaining accurate physical
inventory; ensuring materials are properly received, identified, stored, issued,
staged, and delivered to Production; and ensuring finished products are properly
packaged and shipped accurately and on schedule. The Lead provides daily work
direction to Warehouse/Shipping & Receiving employees and works closely with
Production, Purchasing, Quality, and Operations to maintain material flow and
prevent production disruptions. The position also supports purchasing activities
by creating and issuing purchase orders from approved requisitions and verifying
required purchasing and material information before orders are released.
ESSENTIAL DUTIES and RESPONSIBILITIES:
Lead Daily Warehouse, Shipping & Receiving Operations
* Coordinate and prioritize daily warehouse, shipping, receiving, and
material-handling activities based on production and delivery requirements.
* Assign daily tasks and provide work direction to Warehouse/Shipping &
Receiving employees.
* Monitor workflow and follow up to ensure assigned work is completed safely,
accurately, and on time.
* Provide hands-on support to the team as operational needs require.
* Communicate operational concerns, staffing needs, delays, or
employee-performance concerns to the Plant Manager.
Receiving & Incoming Materials
* Coordinate and oversee the receiving of raw materials, components, hardware,
supplies, and other deliveries.
* Verify received materials against purchase orders, packing slips, delivery
documents, specifications, and other applicable requirements.
* Inspect incoming shipments for visible damage, shortages, overages, incorrect
quantities, incorrect items, or other discrepancies and report concerns
promptly.
* Ensure received materials are properly identified, labeled, recorded, stored,
and routed to the appropriate location or department.
* Ensure receiving transactions are accurately recorded in the company's ERP or
inventory system and maintain organized receiving documentation.
Inventory & Material Control
* Maintain accurate physical inventory of raw materials, components, hardware,
consumables, and warehouse supplies.
* Ensure materials are properly identified, labeled, stored, and traceable in
designated locations.
* Ensure materials issued to Production are supported by the appropriate pick
ticket or inventory transaction and that transactions are completed
accurately and in a timely manner.
* Perform regular cycle counts and support scheduled physical inventories.
* Investigate inventory discrepancies, communicate findings, and coordinate
corrective action with the appropriate departments.
* Maintain accurate records of material movements, transfers, usage, returns,
and adjustments.
* Apply FIFO principles where appropriate and identify obsolete, excess,
damaged, or slow-moving materials.
Production Material Support
* Stage and deliver materials to Production according to work-order priorities
and production schedules.
* Verify material identification and traceability before issuing material to
Production.
* Monitor material availability and promptly communicate shortages,
discrepancies, or other conditions that could affect production.
* Coordinate material movement between Receiving, Warehouse, Production, and
Shipping to support efficient workflow.
Shipping, Packaging & Crating
* Coordinate outgoing shipments of finished products and materials based on
production schedules, customer requirements, and shipping priorities.
* Verify products, quantities, labels, documentation, and shipping instructions
before release.
* Prepare and review packing lists, shipping labels, bills of lading,
manifests, and other required shipping documentation.
* Determine appropriate packaging, crating, blocking, bracing, and material
protection based on the product being shipped.
* Coordinate carrier pickups, loading schedules, and shipment status
communications.
* Ensure finished products are properly packaged, secured, protected, staged,
and handled to prevent damage during loading and transportation.
* Maintain accurate shipping records and documentation.
Purchasing Support
* Create and issue purchase orders based on approved purchase requisitions,
material takeoffs, shop requirements, and project schedules.
* Verify each purchase order for the correct job/project number, vendor,
material description, alloy, and temper before issuance.
* Coordinate with the requester or appropriate department to resolve incomplete
or conflicting information before issuing a purchase order.
* Maintain accurate purchase-order documentation and communicate material or
order concerns that could affect production schedules.
Warehouse Organization & Material Handling
* Maintain a clean, organized, and efficient warehouse, shipping, receiving,
staging, and storage environment.
* Establish and maintain designated storage locations for raw materials,
components, hardware, supplies, and finished products.
* Protect materials from damage, contamination, or loss and optimize warehouse
space and material flow.
* Safely load, unload, move, stage, store, and retrieve materials using
forklifts and other authorized material-handling equipment.
* Ensure aisles, emergency exits, work areas, and storage areas remain clear
and accessible.
* Identify opportunities to improve warehouse layout, organization, material
flow, and efficiency.
Team Leadership, Safety & Continuous Improvement
* Train and assist employees on established shipping, receiving, inventory,
material-handling, safety, documentation, and system procedures.
* Reinforce department expectations for safety, quality, accuracy,
productivity, organization, and attendance.
* Promote teamwork, accountability, and clear communication within the
department and with Production, Purchasing, Quality, Planning, and
Operations.
* Follow and reinforce company safety procedures, required PPE, and safe
material-storage and material-handling practices.
* Identify opportunities to improve material flow, shipping accuracy, inventory
control, productivity, and workplace organization, and support implementation
of approved process improvements.
An individual in this position must be able to successfully perform the
essential duties and responsibilities listed above. Reasonable accommodation(s)
may be made to enable individuals with disabilities to perform the essential
functions of this position.
The above list reflects the general details necessary to describe the principal
and essential functions of the position and shall not be construed as the only
duties that may be assigned for the position.
PREFERRED QUALIFICATIONS:
* High school diploma or equivalent required; additional education or training
in Logistics, Supply Chain, Warehouse Management, Purchasing, or
Manufacturing is preferred.
* Minimum 3-5 years of experience in warehouse operations, shipping/receiving,
inventory control, material handling, or a related manufacturing environment.
* Previous lead or team-lead experience preferred.
* Manufacturing or metal-fabrication experience strongly preferred; experience
handling steel, aluminum, stainless steel, architectural metals, hardware, or
similar industrial materials is a plus.
* Working knowledge of warehouse and inventory-control practices and experience
with ERP, MRP, WMS, or inventory-management systems.
* Experience preparing and reviewing purchase orders, packing slips, bills of
lading, manifests, and related documentation.
* Ability to understand material descriptions and specifications, including
alloy and temper, and identify discrepancies before purchase-order issuance
or material release.
* Basic to intermediate Microsoft Excel skills and ability to perform basic
inventory calculations and reconcile discrepancies.
* Forklift and material-handling equipment experience required or ability to
successfully complete company-required training and authorization.
* Strong organizational, prioritization, communication, attention-to-detail,
and problem-solving skills in a fast-paced manufacturing environment.
PHYSICAL AND MENTAL DEMANDS:
While performing the duties of this position, the employee is regularly required
to stand, walk, communicate, use hands and fingers, handle materials, and reach
with hands and arms. The employee may also be required to sit, climb, balance,
stoop, kneel, crouch, push, pull, lift, and carry materials. The employee must
be able to frequently lift and/or move up to 50 pounds and use appropriate
equipment or assistance for heavier or awkward loads. Specific vision abilities
required by this position may include close vision, peripheral vision, depth
perception, color differentiation, and the ability to focus. The position also
requires sustained attention to detail, organization, prioritization, and
problem-solving.
The mental and physical requirements described here are representative of those
that must be met by an individual to successfully perform the essential
functions of this position.
WORKING ENVIRONMENT:
This position works primarily in a manufacturing, warehouse, shipping/receiving,
and loading-area environment and may regularly involve exposure to moving
equipment, forklifts, truck traffic, production operations, metal materials,
varying temperatures, noise, dust, and other conditions associated with a
manufacturing facility. Required personal protective equipment must be worn in
designated areas, and all company safety procedures must be followed.
Please note this job description is not designed to cover or contain a
comprehensive listing of activities, duties, or responsibilities required of the
employee for this job. Duties, responsibilities, and activities may change at
any time with or without notice.
The work environment characteristics described here are representative of those
an individual encounters while performing the essential functions of this
position.