Legal Secretary I

Position: Legal Secretary I Department: Legal Reports To: Sr. Assistant General Counsel Location: 7450 Campus Drive, Suite 200, Colorado Springs, CO 80920 Remote: NO Non-Exempt: YES Compensation & Benefits: $24.23 to $27.55 per hour, depending on experience Mortgage Solutions of Colorado, LLC d/b/a Mortgage Solutions Financial (“MSF”) offers a comprehensive benefit package and PTO (paid time off) for eligible employees. The benefit package includes Health, Dental and Vision Insurance, options to participate in a Health Savings Account, Flexible Spending Account, Life and AD&D coverage, voluntary Supplemental Life, voluntary Short-Term, Long-Term Disability and Supplemental insurance. In addition, eligible employees have the option to participate in a company retirement plan. About MSF MSF is a national mortgage lender based in Colorado Springs. MSF strongly believes every client should be served with integrity, dignity, and respect. Without compromise, MSF is committed to providing loans that are in the best interest of our clients, not our bottom line. We will continue to educate the community by empowering our clients to make responsible and informed fiscal decisions that result in greater financial peace of mind. Role Overview The Legal Secretary I provides core administrative and secretarial support to in-house counsel, paralegals, and the broader administrative, legal, and compliance teams. Under direct supervision, this role maintains organized file structures, assists with document preparation, manages office supplies, and ensures accurate invoice processing. The position requires strict confidentiality, strong foundational clerical skills, and the ability to apply company policies to daily tasks. Essential Functions • Perform secretarial duties under direct supervision to support the company's attorneys, paralegals, and legal teams. • Maintain legal records, corporate files, and centralized document management systems for in-house counsel and leadership. • Prepare standard legal papers, briefs, and routine borrower or business correspondence. • Schedule meetings, coordinate legal team calendars, and arrange travel. • Monitor and maintain legal office supply inventory by checking stock levels and placing orders. • Prepare legal vendor invoices, track payments, and route records to accounting. • Safeguard client, borrower, and attorney information to keep all matters strictly confidential. • Support routine administrative functions across General Counsel, Licensing, Facilities, and customer service areas. • Handle basic issues and problems, referring more complex operational or legal matters to higher-level staff. • Help organize written and electronic company policies to support consistency and easy access. • Perform basic legal research, administrative errands, and document collection tasks as directed by legal counsel. • Provide coverage and back-up support for our front lobby operations by greeting guests, issuing visitor badges, escorting visitors, inventory, supply ordering, breakroom cleaning and handling incoming phone inquiries.