Legal Practice Assistant - Jackson, Mississippi

POSITION: Legal Practice Assistant FLSA STATUS: Non-Exempt DEPARTMENT: Office Support SUPERVISOR: Office Administrator SUMMARY: Under general supervision and according to Firm policies and procedures, performs a variety of secretarial duties for attorneys to whom assigned. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client matters. Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for a Legal Practice Assistant in its Jackson, Mississippi office. This individual will support our Wills & Estates, Corporate, and Mergers & Acquisitions teams. The ideal candidate will have experience handling estate planning and administration, corporate transactions, and M&A due diligence and closing support. The candidate should also have experience providing administrative support in a professional environment and possess exceptional verbal and written communication skills. Strong organizational abilities are essential, along with the ability to work both independently and as part of a team. This position may be posted externally under a market-aligned title to enhance candidate reach. Upon hire, the official title for the role will be Legal Support Coordinator. Essential Duties And Responsibilities • Administrative support for the legal team: scheduling, filing, document management, travel arrangements, and calendar upkeep. • Case and matter coordination: track deadlines, manage matter workflows, maintain data rooms or document repositories, and monitor progress across multiple matters. • Drafting and document preparation: draft correspondence, memos, agreements, form templates, and discovery-related materials; proofread for accuracy and compliance. • Communication liaison: act as a point of contact between attorneys, clients, outside counsel, and internal staff; relay status updates and coordinate requests. • Due diligence and transaction support (where applicable): assist with data gathering, document collection, and organization for corporate transactions or litigation matters. • Assist with drafting support, redlining, version control, markup tracking, and preparation of transactional documents, including NDAs, LOIs, purchase agreements, and related documents. • Manage data rooms, access controls, confidential information, and document repositories • Data and knowledge management: maintain and organize electronic and physical files, ensure version control, and manage document management systems. • Billing and administrative processes: assist with time entry, invoicing support, expense tracking, and vendor or outside counsel communications. • Compliance and regulatory tasks: support with regulatory filings, conflicts checks, and maintaining records in line with firm policies or client requirements. • Research and information gathering: perform basic legal research using databases and provide summaries to lawyers. • Special projects: participate in firm initiatives related to workflow improvements, templates, playbooks, or process automation. • Performs other duties as requested by the Office Administrator. • Physical presence in the office is an essential duty of this position. PREFFERED                                                                                                                                                                            • College degree preferred but not required. • Five (5) or more years of law firm legal support, legal secretary, legal operations, paralegal, or related experience required. • Wills & Estates, Corporate, and Mergers & Acquisitions teams experience strongly preferred. • Ability to organize and prioritize numerous tasks and complete them under time constraints. • Ability to proofread typed material for grammatical, typographical or spelling errors. • Interpersonal skills necessary in order to communicate by phone and in person and follow instructions effectively with a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact. • Work occasionally requires a high level of mental effort and strain when producing a high volume of information. • Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours. • Document management systems such as Big Hand, NetDocuments, or similar platforms. • Virtual data rooms and e-signature platforms. • Adobe Acrobat and PDF editing tools. • Billing and timekeeping software, including Aderant, iTimeKeep, or similar systems. • Case management, docketing, scanning, and imaging software. • Delaware UCC/VCC search experience and related lien search processes. • Project management and deal tracking tools. If you are organized, detail-oriented, want to be part of a dynamic team, and are ready to take on a new challenge, we encourage you to apply and become a valuable member of our team. This position requires 40 hours per week, Monday through Friday, from 8:00 am to 5:00 pm, with a 1-hour lunch break. This is an hourly position, and our law firm offers generous benefits and paid time off. Additional Info The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. All employees are required to comply with BDBCB's information privacy and security requirements including its acceptable use policy. Such requirements are dictated by laws and regulations, by professional standards and by the marketplace and are directly applicable to BDBCB as well as to BDBCB through its clients.