Inventory & Receiving Coordinator

Description Full Swing is the leader in sports technology, revolutionizing the way athletes and enthusiasts train, play, and experience the game. Trusted by the world’s best golfers including Tiger Woods, Jon Rahm, and Jordan Spieth, Full Swing delivers industry-leading golf simulators and launch monitors used both at home and on the PGA Tour. We blend cutting-edge hardware and software to bring golf to life like never before We’re looking for an Inventory & Receiving Coordinator to help ensure the accuracy, efficiency, and integrity of operations at our Sorrento Valley Warehouse. This hands-on role sits at the intersection of receiving and inventory control, responsible for verifying incoming shipments against purchase orders, resolving delivery discrepancies, and maintaining a disciplined cycle-count program across 701 active SKUs. If you’re detail-oriented, organized, hands-on, and take pride in getting the numbers right, this could be a great opportunity to make a direct impact on our supply chain operations. Essential Functions Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Supervisory Responsibilities • • None Receiving & Logistics Coordination • Receive and process incoming freight arriving via parcel, LTL, and air freight carriers. • Verify physical inventory against purchase orders, packing slips, and Advance Shipping Notices (ASNs) upon arrival. • Inspect shipments for quantity discrepancies, shortages, and freight damage; document and coordinate resolution with Purchasing, Planning, suppliers, and carriers. • Ensure received materials are accurately sorted, labeled, and routed to the correct storage location or department. • Coordinate delivery schedules, damage claims, and delivery exceptions and serve as a day-to-day point of contact between the warehouse and supply chain teams. Inventory Accuracy, Cycle Counting & Reconciliation • Execute the daily, weekly, monthly, and quarterly cycle-count program across all active SKUs, following ABC velocity-based frequency assignments. • Maintain record-to-physical inventory accuracy within defined tolerance thresholds and promptly update the ERP/WMS (NetSuite or equivalent) for count results, receipts, and approved adjustments. • Investigate inventory variances and receiving discrepancies to identify root causes, document findings, and support timely reconciliation of book-to-physical balances. • Support periodic physical inventory counts, wall-to-wall audits, and ABC classification reviews as inventory velocity changes. • Assist with adjustment documentation and identification of obsolete, damaged, or expired inventory for proper disposition in accordance with internal control policies. Serialized & High-Value Inventory • Perform serial-number verification on high-value, serialized equipment — including Launch Monitors, Projectors, and Computers — to confirm unit-level accuracy. • Flag and escalate any serial-number mismatches, missing units, or condition issues on high-dollar assets immediately. • Apply heightened diligence to 'A' class items given their outsized impact on shrinkage and write-off exposure. ERP/WMS, Documentation & Reporting • Maintain accurate, up-to-date records in the ERP/WMS for all SKUs, lots, and serial-controlled items. • Use barcode scanners and other data-capture tools to maintain accurate inventory records and minimize manual entry errors. • Maintain documentation supporting receipts, counts, adjustments, and shipments, including BOLs, packing slips, and count sheets. • Contribute data to standardized inventory accuracy and receiving reports for management review. Stock Replenishment & Reordering • Monitor inventory levels against established reorder thresholds and alert management to potential shortages or overstock conditions. • Assist with replenishment activities and vendor orders in accordance with company purchasing procedures. • Coordinate with Procurement to confirm order status, lead times, and delivery expectations. Warehouse Organization & Location Accuracy • Conduct physical location audits to verify bin accuracy and proper storage of inventory. • Maintain a clean, organized, and safe receiving and storage environment in accordance with warehouse standards. Cross-Functional Communication • Communicate inventory discrepancies, count results, receiving issues, and replenishment needs with Purchasing, Planning, Fulfillment, Finance, and warehouse teams. • Coordinate with suppliers and carriers to resolve delivery and shipment issues. • Support cross-training with other warehouse staff to ensure operational coverage during absences and peak periods. Requirements Perform other duties as assigned Education, Experience & Skills • High school diploma or GED required; Associate's or Bachelor's degree in Supply Chain, Business, or a related field preferred. • 1–3+ years of experience in warehouse operations, receiving, logistics, or inventory control. • Proficiency with Microsoft Office, particularly Excel; experience with ERP/WMS systems such as NetSuite, SAP, Oracle, or Baan strongly preferred. • Familiarity with barcode scanners, inventory data-capture tools, receiving workflows, packing-slip auditing, and cycle-counting methodologies. • Strong attention to detail, numerical aptitude, and accuracy in inventory tracking and data entry, particularly with high-value or serialized inventory. • Strong organizational and time-management skills with the ability to manage receiving, inventory counts, and replenishment priorities. • Clear written and verbal communication skills with the ability to work effectively with internal teams, suppliers, and carriers. • Ability to work independently, exercise sound judgment, and resolve or escalate discrepancies appropriately. Preferred Education, Experience & Skills • Experience handling serialized or high-value equipment in a warehouse setting. • Familiarity with freight/parcel carrier processes, LTL and air freight receiving. • Exposure to ABC inventory classification methods and cycle-count program design. • Prior experience supporting audits (financial, quality, or customer) with documentation and evidence gathering. Physical Requirements • Ability to stand and walk for extended periods in a warehouse environment. • Ability to occasionally lift or move packages and equipment weighing up to 30–50 lbs. • Ability to bend, reach, and use basic material handling equipment as needed. What We Offer • Comprehensive Benefits Package – Medical, dental, and vision coverage, plus more • 401(k) with Company Match – Up to 4% contribution match • Paid Time Off – Generous PTO and paid holidays • Supportive Work Environment – A relaxed, non-corporate atmosphere • Team Culture – Engaging team bonding events and activities • Onsite Wellness – Access to a personal trainer and gym facilities for a healthy work-life balance Ready to Grow with Us? At our company, rapid growth means endless opportunities! We’re committed to developing talent from within, offering clear career advancement paths across all roles. Over 70% of our managers—and many other key team members—were promoted internally. If you're eager to grow and make an impact, join us and see where your potential can take you! Full Swing Golf is an Equal Opportunity Employer. We believe everyone has the power to make a difference and are committed to fostering an inclusive workplace. We provide equal employment opportunities regardless of sex, race, color, gender, religion, marital or domestic partner status, age, national origin, ancestry, disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship, or genetic information. If you need an accommodation during the application or interview process, please contact hr@fullswinggolf.com.