Freelance - Mockup and Shipping Coordinator

Job Title: Freelance Mockup and Shipping Coordinator Department: Art Department Reporting To: Senior Director Art Department Location: Hauppauge NY, On-Site Employment Type: Freelance Company Overview: Just Play is a passionate and trend driven leader in the children’s consumer goods industry. Our products are an impressive mix of promotional and everyday items for the whole family. We work with the world’s leading children’s entertainment brands to manufacture and distribute exceptional products to every major mass retailer throughout North America and around the world. Job Summary: Just Play is seeking a Freelance Mockup and Shipping Coordinator to provide project-based support to our Art Department. This hands-on role will assist with the creation, assembly, organization, and shipment of toy and packaging mockups, prototypes, and samples. The freelancer will play an important role in ensuring samples are accurate, presentation-ready, and delivered on schedule to support showroom, sales, product development, and production activities. Principal Responsibilities: • Create and assemble physical mockups and prototypes of toy samples, packaging, and display materials from approved concepts, artwork, and instructions. • Mount graphics and artwork on appropriate materials and substrates; cut, assemble, and finish packaging prototypes and sample displays using standard art-production tools and methods. • Prepare samples for internal reviews, showrooms, sales presentations, client meetings, and production-related needs, with attention to quality, accuracy, and presentation. • Organize and maintain toy samples, packaging materials, tools, work areas, and supplies so that materials are accessible, inventoried, and handled appropriately. • Pack, label, and ship samples and materials to internal teams, sales representatives, clients, and other approved recipients. • Maintain accurate shipment records, including recipient details, carrier information, tracking numbers, and shipment status; follow established shipping and packaging procedures. • Coordinate occasional local shipment drop-offs when assigned and in accordance with company procedures. • Communicate status, timing, supply needs, and potential issues promptly to the Senior Director and relevant project partners. • Follow applicable safety practices and company procedures while using tools, handling materials, and preparing shipments. • Perform other job-related duties consistent with the role as assigned. Minimum Qualifications: • High school diploma or equivalent required; additional training in art, design, packaging, product development, or a related field is a plus. • At least one year of relevant hands-on experience in mockup creation, sample making, art production, packaging, product development, shipping coordination, or a comparable environment; equivalent combination of education, training, and experience will be considered. • Ability to interpret basic artwork, specifications, and written or verbal project instructions. • Working knowledge of Microsoft Office applications and the ability to maintain accurate electronic records. • Strong organization, time-management, and attention-to-detail skills, with the ability to manage multiple priorities and meet deadlines • Clear written and verbal communication skills sufficient to coordinate effectively with internal and external contacts. • Sound judgment, reliability, and a collaborative approach to hands-on project work. • Advanced collaboration, communication, and interpersonal skills. • Excellent organizational and time management skills. • Proficient in all Microsoft Office programs: Word, PowerPoint, Excel, Outlook, and Teams. • Ability to lift 30lbs for hardware. • Fluency in English (both written and verbal). Preferred Qualifications • Experience creating toy, consumer-products, packaging, or point-of-sale mockups. • Familiarity with basic art-production techniques, sample-room organization, and parcel-shipping processes. • Experience working with physical materials, hand tools, cutting tools, adhesives, printers, or similar equipment in accordance with safety procedures. Work Environment and Physical Requirements This is an on-site, hands-on role in an office and sample-production environment. The individual must be able to perform the essential responsibilities of the position, with or without reasonable accommodation. Responsibilities may involve using standard art-production tools, handling and moving samples and shipping materials, and moving throughout the work and shipping areas. If driving is designated as an essential function for a particular assignment, the individual must meet applicable licensing and company driving requirements. Equal Employment Opportunity and Accommodation Just Play is an equal opportunity employer. Employment decisions are made without regard to any status protected by applicable law. The company provides reasonable accommodations to qualified applicants and individuals with disabilities, as required by law, to enable participation in the application process and performance of essential job functions.