Coordinator for Undergraduate Programs

Job Summary The Leeds School of Business at the University of Colorado Boulder is seeking a highly organized, meticulous, and proactive Coordinator for Undergraduate Programs! The position’s primary area of responsibility is administrative and programmatic support for the Associate Dean and Executive Director for Leeds Undergraduate Programs. This full-time position reports directly to the Executive Director for Undergraduate Programs, and serves as a key partner to both the Associate Dean and Executive Director, ensuring the effective execution of initiatives that enhance the undergraduate student experience. The Coordinator provides comprehensive administrative and programmatic support across a broad portfolio of undergraduate programs. This role requires exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities while collaborating with students, faculty, staff, alumni, and external partners. The successful candidate will work towards advancing the strategic goals of Leeds Undergraduate Programs and fostering an engaging, inclusive, and student-centered environment. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. Who We Are At Leeds, we have an outstanding vantage point, and while we’re located at the foot of the Rocky Mountains, we’re not talking about the scenery. Set in the heart of Boulder, Colorado—one of the nation’s most vibrant business communities—Leeds offers unparalleled access to world-changing entrepreneurs, national research institutions and award-winning faculty! What Your Key Responsibilities Will Be Assistant to the Associate Dean and Executive Director • Manage calendars for Associate Dean and Executive Director. This includes managing weekly meeting load, in addition to coordinating with colleagues in Leeds and across campus to schedule meetings. • Coordinate travel arrangements, assist with logistics, and process travel reimbursement requests for Associate Dean and Executive Director. • Process faculty-submitted grade changes that require Dean’s approval. • Manage Dean’s List recognition process each semester, including: • Identifying eligible students, and ensure accuracy of Dean’s List reports • Sending notifications to recognized students. • Coordinating with the Leeds Engagement, Marketing & Communications team to publish the Dean’s List on the Leeds website. • Purchase items as needed for Associate Dean and Executive Director, in accordance with Leeds and campus AP policies. Maintain an understanding of these complex financial policies, and their application, and act as liaison between Associate Dean and Executive Director and AP office. • Support special projects that advance the Leeds strategic plan and undergraduate program priorities, as needed. • Other duties as assigned by the Associate Dean and Executive Director. Support for Undergraduate Student Programs • Program coordination and logistics support for Dean’s Leadership Fellows (DLF) Program. • Plan all logistics and travel for the DLF leadership retreat, which takes place during the fall semester. Take the lead in securing contracts and obtaining necessary campus and college approvals, ensure that payments are made on time and the event runs smoothly. • Plan senior recognition event, which takes place each spring semester. Includes making reservations, inviting students, tracking RSVP’s, submitting reimbursements, and obtaining all necessary approvals. • Plan at least one annual event for each cohort according to program objectives. • Track DLF student participation in leadership roles each semester. • Track each DLF cohort and maintain an accurate list of active program participants each year. • Communicate with DLF students to promote events and opportunities on behalf of the Associate Dean and Executive Director. • Dean’s Student Cabinet (DSC) • Work with DSC Executive Team to support their programmatic goals and serve as a resource regarding Leeds administrative policies and processes. • Purchase supplies for DSC events and submit receipts to AP, in accordance with AP policies. • Beta Gamma Sigma (BGS) (Business Honor Society) Coordinator. • Work with the Beta Gamma Sigma faculty director to identify and invite eligible students to join Beta Gamma Sigma each year, based on established academic criteria. • Upload student data to the BGS national database. • Order graduation stoles, certificates, and pins for BGS inductees. • Plan and implement all logistics for the BGS induction ceremony and post-event reception each spring semester, in collaboration with the Leeds events team. Business Leaders in Residence (BLIR) Support • Serve as the operational lead for this program that supports Leeds students’ career development as they discover, prepare and launch into their careers. • Work with Employer Relations, Centers, Mentoring Program, Graduate Programs, and Advancement to identify potential list of leaders. • Send invitations to, and maintain communication with, business leaders and track participation. • Communicate with Business Leaders on behalf of Associate Dean and Executive Director and serve as the main point of contact. • Work with Career Operations Program Manager and Engagement, Marketing, and Communications team to plan and implement all details of the event, which will occur two times per year. • Manage student and communication, attendance, and follow up. • Collect feedback from all partners, including Business Leaders and students, and provide recommendations for continuous improvement of BLIR program. Undergraduate Programs Graduation Coordinator • Serve on Leeds recognition ceremony planning committee. • Order undergraduate awards and assist in planning awards ceremony. • Attend undergraduate awards ceremonies and undergraduate graduation ceremonies to assist with day-of logistics and ensure a positive experience for graduates and guests. • Support the degree certification process, collaborating closely with Director of Undergraduate Student Services. Designing Your Leeds (DYL) Support • Assist Associate Dean and Executive Director in planning and implementing the scaling of DYL. • Assist with planning and logistics of instructor training. • Assist with updating shared course materials, as directed, including syllabus draft, slides, workbook and Canvas template to ensure consistency across sections and instructors. • Assist instructors with necessary forms and hiring process for Peer Innovation Coaches (PICS). • Provide additional support to Associate Dean and Executive Director as needed to ensure the success of the DYL rollout and scaling. What You Should Know • This position is in a hybrid work modality, with an average of 3 days on campus per week. • Occasional evening and weekend work is required to support student-facing programs and events, averaging approximately four events per semester. What We Can Offer The salary range is $50,000-55,000 annually. Relocation assistance may be available within Leeds guidelines. Benefits At the University of Colorado Boulder , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program. Be Statements Be ambitious. Be pioneering. Be Boulder. What We Require • Bachelor’s degree from an accredited institution (or equivalent combination of education and relevant professional experience). • One year of relevant administrative experience in a professional setting. What You Will Need • Strong multi-tasking and prioritization skills in fast-paced environments. • Exceptional attention to detail and follow-through with the ability to complete assigned responsibilities within allocated timelines. • Ability to demonstrate critical thinking and an analytical approach. • Independent and team-oriented work ethic depending on the specific needs of the responsibility. • Possess a proactive approach focused on being solution focused and creative problem-solving. • Strong written and verbal communication, with the ability to adapt style based on audience needs. • Ability to establish rapport quickly and collaborate with a variety of partners, including faculty. • Maintains integrity, confidentiality, and ethical standards in professional activities. • Advanced Proficiency in MS Office Suite (including Excel and Word). • Proficiency in employing artificial intelligence (AI) tools to enhance administrative efficiency. • Promotes creating an inclusive environment to reflect our values and vision at Leeds. What We Would Like You to Have • 3+ years of experience in a professional office setting. • Experience working in a higher education setting. • Familiarity with CU policies, procedures, and software applications. • Proficiency in Salesforce. Special Instructions To apply, please submit the following materials: • A current resume. • A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. We may request references at a later time. Please apply by August 23, 2026 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Posting Contact Information Posting Contact Name: Boulder Campus Human Resources Posting Contact Email: Recruiting@colorado.edu