Central Receiving Clerk

Brief Description Department: Circuit County Clerk Position Control Number: 0101-056 FLSA Status: Non-Exempt; position is eligible for overtime Safety Sensitive Designation: This position is not designated as safety-sensitive. Random Drug/Alcohol Test: No Opening Date: August 25, 2026 Closing Date: August 31, 2026 at 11:59 PM This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible. An Equal Opportunity Employer JOB SUMMARY: Supports Circuit Courts by taking receipt of, processing, and filing new cases; interacts extensively with attorneys and self-represented litigants, both in-person and remotely. Essential Job Functions • Receives paperwork for pleadings, court orders, decrees, and new lawsuits; reviews to ensure all necessary documentation and proper fees are included; inputs into the computer database and uploads digital images of documents received. • Receives, processes, and issues civil, domestic relations, and probate complaints; criminal filings; replevins; summons; judgments; garnishments; writs of execution; writs of assistance; writs of possession; writs of Scaire Facias; notices; warning orders; civil and criminal subpoenas; decrees of divorce; and other court orders. • Reviews to ensure that new cases received meet all requirements and are file-stamped and entered into the computer to assign a case number and division of circuit court or rejects filing as needed; file marks pleadings, receives paper filings, digitizes documents, and uploads images into the computer program. • Receives filing fees, inputs payment information into computer designating case number and amount paid, and issues receipts. • Balances cash and receipt reports daily; submits cash to Accounting Division of Circuit County Clerk's Office. • Assists individuals in the completion of Domestic Abuse Petitions; ensures all information is provided; assigns a case number and establishes case file. • Assists attorneys, court staff, and the public at the counter, via telephone, and via electronic means with filing a case and answering questions as they relate to case filing procedures; maintains and monitors the e-filing system to ensure timely approval and processing of filings. • Establishes a case and assigns a case number for various filings and presents to judicial offices as needed. • Completes witness certificates as needed for any witness subpoenaed to testify in a case; assesses appropriate fees to the proper defendant. • Prepares and files cases for pauper lawsuits if approved by judges; sends notices to citizens. • Conducts record checks to determine any previous cases and judge assigned. • Records filing of tax liens and benefit overpayments. • Provides telephone support to poll workers as needed during major elections. Secondary Duties And Responsibilities • Perform any other related duties as required. PERSONNEL SUPERVISED: None WORKING CONDITIONS: Work is performed in a smoking-restricted office environment. Minimum Qualifications REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES: • • Considerable knowledge of legal terminology, the court system, and legal procedures and practices. • Considerable knowledge of the procedures involved with and requirements of case filing, court record establishment, and case file preparation. • Considerable knowledge of office practices, procedures, equipment, and terminology. • Good knowledge of basic mathematics. • Ability to establish and maintain an effective record-keeping system. • Ability to read and interpret legal documents and statutes. • Ability to communicate effectively in writing, over the phone, and via electronic means. • Ability to provide excellent customer service. • Ability to count money. • Ability to establish and maintain an effective working relationship with the general public, attorneys, other County employees, and outside agencies. • Ability to teach staff to digitize documents and manipulate file sizes. • Ability to maintain discretion regarding privileged information. • Ability to attend work regularly and reliably. • Skill in the operation of and data entry into a computer. • Skill in the digitization of documents. • Skill in manipulating file sizes to meet system requirements. Physical Requirements • • Ability to stand for long periods of time. • Visual acuity is sufficient for normal office activities, including the use of a PC. • Digital dexterity is needed for keyboard and mouse operation. • Ability to lift and carry up to 25 pounds. Education And Experience Completion of high school or equivalent with advanced training in word processing, data entry, bookkeeping courses, or related fields; some work experience with clerical record-keeping in a legal, court, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities. Requirements Employment is contingent upon the successful completion of a criminal background check. Regular and reliable attendance is an essential function of this position. Summary ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to humanresources@pulaskicounty.net or call (501) 340-6110. #IND1