ADMINISTRATIVE COORDINATOR 1 (Procurement WAE)

About This Job The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing, and communicating information that enhances commerce, ensures the integrity of Louisiana's elections, and preserves, presents, and makes accessible government information essential to Louisiana's operations and its recorded history. The Louisiana Secretary of State is seeking a detail-oriented, part-time Administrative Coordinator to support our procurement team and provide administrative and operational support to department leadership and staff. This position plays an important role in coordinating daily administrative activities, maintaining accurate records, preparing correspondence and reports, and ensuring that office operations are organized and efficient. Minimum Qualifications No experience or training is required. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties: Job Duties and Other Information • Communicate and coordinate with individuals across multiple departments. • Accept and receive all incoming deliveries for the agency. • Reconcile received goods with active purchase orders and requisitions in the agency's database. • Deliver all goods to the appropriate end user department. • Occasionally drive to other state agencies or private businesses to deliver or receive goods. • Personally manage and maintain agency catalog inventory. • Assist purchasing staff with management of department documents/files and records retention. • Assist purchasing staff with any extra tasks that may present themselves. • Lifting is a function of this position. Will be called upon to lift 50 lbs occasionally. Position-Specific Details: Appointment Type: Classified WAE - THIS IS A PART-TIME WAE POSITION. IF HIRED, THE MAXIMUM NUMBER OF HOURS WILL BE 1,245 PER 12-MONTH PERIOD. Division: Accounting - Procurement / One (1) vacancy Location: Baton Rouge, LA. How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. • Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* Contact Information: For further information about this vacancy, contact: Ashley Rathcke, HR Specialist Secretary of State Nancy Landry Human Resource Division P. O. Box 94125 Baton Rouge, LA 70804-9125 ashley.rathcke@sos.la.gov Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave – Up to six weeks paid parental leave More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: • New Year's Day • Martin Luther King, Jr. Day, • Mardi Gras, • Good Friday, • Memorial Day, • Independence Day, • Labor Day, • Veteran's Day, • Thanksgiving Day and Christmas Day. • Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To): • Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system • Teacher's Retirement System of Louisiana (www.trsl.org), • Louisiana School Employees Retirement System (www.lsers.net), among others