Administrative Assistant 2 (PCN 115027)

Job Description This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify. The Alaska Department of Fish and Game, Division of Commercial Fisheries is recruiting for an Administrative Assistant 2 located in Douglas, Alaska! What You Will Be Doing: The Administrative Assistant 2 is responsible for the day-to-day administrative duties within the Southeast Region in Douglas, supporting throughout Southeast Alaska. It provides administrative support in personnel, payroll, recruitment, procurement, and adapting internal processes to meet the division's needs. There are no average days - you must be able to adapt to shifting priorities quickly, manage constant interruptions, adapt to frequent change in policy and procedures, and collaborate with other administrative staff to ensure necessary tasks are completed. Our Mission, Values And Culture: The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully. Benefits Of Joining Our Team: The Southeast Administrative Section is a highly effective team of professionals who strive to produce quality work, allowing the division to accomplish its important mission. This position offers great learning opportunities, varied and interesting work, and a fun and innovative team. You can expect a 37.5 hour work week, 13 paid holidays and personal leave accrual. The general office hours are 8:00am to 4:30pm, but there is flexibility in establishing your regular hours around core business hours. The Working Environment You Can Expect: This position is located at 802 3rd Street in Douglas, Alaska, in the Douglas Island Building, surrounded by beautiful channel views, nearby walking trails, and Savikko Park. The work environment consists of a bright, open office with large windows and individual cubicles. Who We Are Looking For: Please detail your experience in your application packet for the below competencies/knowledge, skills, and abilities: • Skill in using computer software programs to maintain staff information such as word processing, spreadsheet creation and maintenance, as well as the ability to learn state and department proprietary computer systems. • Ability to comprehend, interpret, apply, and explain policies and procedures, bargaining contracts, rules, and instructions. • Able to establish and maintain cooperative working relationships with staff and communicate effectively verbally and in writing. • Ability to remain organized with projects, email management, and trackers; thorough when performing work and display high level of effort and commitment towards performing work. • Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment. To view the general description and example of duties for an Administrative Assistant 2 please go to the following link:https://www.governmentjobs.com/careers/Alaska/classspecs Special Note: A valid driver's license is required. Minimum Qualifications Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) Special Note: Examples of entry-level technical experience include: • Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections. • Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts. • Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment. • Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications. Examples Of Advanced Clerical Experience Include: • Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations. • Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL). Additional Required Information REQUIRED DOCUMENTS If selected, please provide the following at the time of the interview: • Transcripts if used to meet minimum qualifications, (unofficial copies are acceptable). • Copies of the last two evaluations or two letters of recommendation from a current or past employer. • Three professional references with current contact information (phone number or email address). A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process. EDUCATION To verify education is being used to meet and/or support the required minimum qualifications/competences, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence. WORK EXPERIENCE If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment. NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting. MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies. EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer. NOTICE If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword. WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov. For Applicant Password Assistance Please Visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword Contact Information For specific information in reference to the position please contact the hiring manager: Sam Utter Administrative Officer 1 907-465-4200 sam.utter@alaska.gov Careers With The State Of Alaska Offer MANY Benefits The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work. For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.) Insurance Benefits • Health insurance, which includes employer contributions toward medical/vision/dental • The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information. • AVTEC • Confidential • Correctional Officers • Marine Engineers • Mt. Edgecumbe Teachers • Supervisory • Unlicensed Vessel Personnel/Inland Boatman's Union • Exempt employees (not covered by collective bargaining) • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information. • General Government • Labor, Trades and Crafts • Public Safety Employees Association • Masters, Mates & Pilots • Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit) Optional Insurance Benefits • Group-based insurance premiums for • Term life (employee, spouse or qualified same sex partner, and dependents) • Long-term and short-term disability • Accidental Death and Dismemberment • Long-term care (self and eligible family members) • Supplemental Survivor Benefits • Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses Retirement Benefits • Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) • Matching employer contribution into a defined contribution program (new employees) • Employer contribution into a defined benefit or defined contribution program (current employees) • Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security • Option to enroll in the Alaska Deferred Compensation Program • Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See https://drb.alaska.gov/retiree/ for additional information Paid Leave & Other Benefits • Personal leave with an accrual rate increase based on time served • Twelve (12) paid holidays a year